In a world of 24/7 connectivity, the timing of billing notifications is more than just a logistical consideration—it’s a key factor in customer satisfaction. While it’s essential to keep clients informed about their account status, the timing of these communications can have a significant impact on customer satisfaction. Sending payment reminders late at night or disregarding time zones risks frustrating your customers and in some states and jurisdictions, there’s actually consumer protection legislation that restricts businesses from sending billing related communications to their customers during defined hours of the evening and overnight. That’s where Billing Quiet Hours comes in.
What are Billing Quiet Hours?
Billing Quiet Hours is a new feature in Sonar that allows internet service providers to designate specific times during which billing-related notifications are paused. This means you can control when invoices, payment reminders, usage alerts, and other billing communications reach your customers.
Benefits of Billing Quiet Hours
Improved Customer Experience: Respecting your customers’ downtime by avoiding unnecessary disruptions during off-hours is vital for a positive customer experience.
Enhanced Brand Reputation: Billing Quiet Hours show that you’re a company that understands the importance of customer-centric practices. It builds positive brand perception.
Streamlined Billing Communications: Billing Quiet Hours helps create a more organized and intentional billing communication schedule, preventing potential overlaps or bombardments of messages.
Stay Compliant: If your operations fall under such regulations, our Billing Quiet Hours feature offers a solution. These communications will then be queued and automatically released once the designated quiet period has ended, ensuring compliance with relevant regulations while maintaining effective communication practices.
Watch the video to learn more about how Billing Quiet Hours works with our Communication Tools in Sonar
How to Set Up Billing Quiet Hours in Sonar
Setting up Billing Quiet Hours in Sonar is pretty easy 👇
- Log in to your Sonar dashboard
- Navigate to “Companies” and select your desired company
- Click on “Basic Company Setup”
- Locate the “Billing Communications Delay” section
- Toggle the “Enable Billing Quiet Hours” option
- Set your preferred quiet hours (start and end times)
- Click “Save Changes”
Best Practices for Billing Quiet Hours
Late-Night Reminders: Avoid sending payment reminders after typical work hours.
Time Zone Respect: If you serve customers in multiple time zones, set quiet hours accordingly.
Optimal Schedule: Consider customer habits and your support team’s availability when determining your quiet hours.
Final Thoughts
As Internet Service Providers continue to navigate the complexities of modern communication, integrating solutions like Billing Quiet Hours will undoubtedly play a pivotal role in shaping positive customer experiences and driving long-term success. Remember, a little consideration goes a long way. Billing Quiet Hours is a powerful tool to show your customers that you value their time.
Ready to give your customers a break from untimely billing notifications? Try Sonar’s Billing Quiet Hours feature today! If you have any questions or need further guidance, schedule a demo.
